Sick Leave Email Examples for Manager
When notifying your manager about an absence, the primary goal is to demonstrate accountability. A well-structured email reduces the "friction" caused by your absence and maintains your professional reputation.
1. The Professional Handover Focus
Unlike academic emails, a message to a manager must address the immediate impact on the business. You should clarify:
- Current Status: Which projects are active today?
- Delegation: Who is the point of contact in your absence?
- Availability: Are you fully offline or checking urgent pings?
2. Examples for Different Work Scenarios
Example 1: Standard Notice (With Handover)
Best for: A standard sick day where you have active tasks.
Subject: Absence Today - [Your Name] - [Project Name]
Hi [Manager Name],
Please accept this email as notification that I am unwell and unable to work today.
I have ensured that [Colleague Name] has the latest updates for the [Project Name] client meeting. For anything else urgent, I’ve set my Out-of-Office status on Slack.
I expect to be back tomorrow and will provide an update if my recovery takes longer.
Example 2: Short Notice (Urgent)
Best for: When you wake up sick on a deadline day.
Subject: URGENT: Sick Leave Today - [Your Name]
Hi [Manager Name],
I’m unfortunately dealing with a sudden illness this morning and won't be able to make it in. I’ve asked [Name] to keep an eye on my inbox for the [Task Name] approvals.
Thank you for understanding.
3. Professional Tone Guidelines
- Be Direct: State "I am unable to work" rather than "I think I might stay home."
- Privacy: You are not required to disclose your specific symptoms. "Medical reasons" or "unwell" is sufficient.
- Timing: Send this as early as possible (the "Golden Window" is at least 1 hour before your shift starts).